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Data Processing Agreement

DATA PROCESSING AGREEMENT

LAST MODIFIED: 19.03.2021

[Need a signed copy? Click here.]

PARTIES
This Data Processing Agreement (“DPA”) forms part of the Master Agreement entered into by Data Control-ler and Data Processor hereinafter collectively referred to as "Parties" and separately as a "Party", pursuant to which the Data Controller has purchased Learningbanks services.

The purpose of this DPA is to reflect the parties’ agreement with regard to the Processing of Personal Data, in accordance with the requirements of Applicable Data Protection Law. All capitalized terms not defined herein shall have the meaning set forth in the Master Agreement or the DPA, as applicable.

We update these terms from time to time and we follow the procedures as descriped in section 5.1. The term of this DPA will follow the term of the Master Agreement. Terms not otherwise defined in this DPA will have the meaning as set forth in the Agreement.


CONTENTS

  1. BACKGROUND
  2. DEFINITIONS
  3. PROCESSING OF PERSONAL DATA
  4. SECURITY MEASURES
  5. SUB-PROCESSING
  6. TRANSFERS OF PERSONAL DATA TO A THIRD COUNTRY
  7. DATA PROCESSOR'S GENERAL OBLIGATIONS
  8. LIABILITY
  9. TERMINATION
  10. JURISDICTION AND CHOICE OF LAW

SCHEDULES
  • Schedule 1 - Categories of data subjects, types of personal data and processing activities [as well as security measures]
  • Schedule 2 - List of sub-processors and location(s) for processing of personal data

1. Background

1.1 The Data Controller and Data Processor have entered into an agreement concerning Data Controller's purchase of a learning platform provided by Data Processor (the "Master Agreement"). The scope of the learning platform will be training of Data Controller's employees.

1.2 As part of Data Processor's provision of Services (as defined below) to Data Controller under the Master Agreement, Data Processor will be processing personal data on behalf of Data Controller.

1.3 Applicable Data Protection Legislation (as defined below) requires that a written contract be entered into between a data controller and data processor, who processes personal data on behalf of the data controller, governing the subject-matter and duration of the processing, the nature and purpose of the processing, the type of personal data and categories of data subjects and the obligations and rights of the data controller. Accordingly, the Parties have entered into this Data Processing Agreement (as defined below).

1.4 The Master Agreement and the Data Processing Agreement are interdependent and cannot be terminated separately. The Master Agreement and the Data Processing Agreement are subject to the Terms and Condittions (as defined below).

1.5 In the event of any inconsistency between the contents of the Master Agreement or the Terms and Conditions and the Data Processing Agreement in relation to data protection obligations, the Data Processing Agreement will prevail irrespective of any previous agreements between the Parties.

2. Definitions

2.1 Terms defined in the Master Agreement shall have the same meaning when used in this Data Processing Agreement, unless otherwise expressly stated herein.

2.2 In this Data Processing Agreement, unless the context otherwise requires:

  1. "Master Agreement" has the meaning ascribed to it in clause 1.
  2. "Data Processing Agreement" means this data processing agreement, including Schedules.
  3. "Data Protection Legislation" means all the laws and rules governing the processing and protection of personal data throughout the European Economic Area (EEA) as amended, supplemented and/or modified from time to time, including the General Data Protection Regulation (as defined below), relevant national legislation and, where relevant, the guidelines and rules issued by the Danish Data Protection Agency or other competent supervisory authorities in the EEA (including the national supervisory authorities).
  4. "General Data Protection Regulation" means "Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation)" as amended, supplemented and/or modified from time to time.
  5. "Services" means the services and supplies provided by Data Processor as provider to Data Controller as customer under the Master Agreement.
  6. "Terms and Conditions" means general terms and conditions that apply to all of Data Processor' products and services and, where relevant, specific terms and conditions that apply to the individual products only, applicable at any time.

2.3 The terms "personal data", "special categories of personal data", "process/processing", "controller", "processor", "data subject", "supervisory authority", "pseudonymisation", "technical and organisational measures" and "personal data breach" as used in this Data Processing Agreement shall be understood in accordance with the Data Protection Legislation, including the General Data Protection Regulation.

3. Processing of personal data

3.1 Data Processor shall process personal data on behalf of Data Controller in accordance with the Data Protection Legislation.

3.2 The personal data to be processed by Data Processor and the categories of data subjects are set out in schedule 1 to this Data Processing Agreement.

3.3 Data Processor may only process the personal data on documented instructions from Data Controller, unless required to do so pursuant to mandatory European Union rules and regulation or mandatory member state law to which Data Processor is subject. In that case, Data Processor must notify Data Controller of such legal requirement before the processing, unless the relevant law prohibits such notification on important grounds of public interest.

3.4 Data Processor must ensure that the persons involved in the processing of personal data on behalf of Data Controller under the Data Processing Agreement have either committed themselves to confidentiality or are subject to a proper statutory duty of confidentiality and that they only process personal data in compliance with the Master Agreement, the Data Processing Agreement and the Data Protection Legislation.

3.5 Data Processor shall take the necessary steps to ensure that any person acting under the authority of Data Processor, and who has access to the personal data, does not process such personal data except on documented instructions from Data Controller.

3.6 Data Processor shall, upon request from Data Controller, provide access to all necessary information in order for Data Controller to ensure compliance with the obligations laid down in the Data Protection Legislation.

3.7 The Data Processor shall during the term of the Data Processing Agreement and upon requect from Data Controller issue an annual audit report on the Data Processor’s IT Security and the Data Processor shall bear the costs.

3.8 Furthermore, Data Processor must allow and contribute to any audits, including inspections, conducted by Data Controller or an auditor authorized by Data Controller, which must be bound to confidentiality, selected by the Data Controller and approved by Data Processor, and, where applicable, in coordination with the supervisory authority. Data Processor is entitled to receive separate compensation in this regard.

3.9 The audits carried out by Data Controller or an auditor authorized by Data Controller must be proportional with regard to the sensitivity of the personal data processed by Data Processor.

3.10 Data Processor must immediately notify Data Controller if, in Data Processor's opinion, an instruction from Data Controller is contrary to the Data Protection Legislation.

4. Security measures

4.1 Taking into account the state of art, the costs of implementation and the nature, scope, context and purposes of the processing as well as risk of varying likelihood and severity of the rights and freedoms of natural persons, Data Processor shall implement appropriate technical and organizational measures to ensure a level of security appropriate to the risk.

4.2 Data Processor shall assist Data Controller by appropriate technical and organizational measures with the fulfilment of Data Controller's obligation to respond to requests for exercising the data subject's rights as laid down in the Data Protection Legislation.

4.3 Data Processor shall notify Data Controller without undue delay after becoming aware of a personal data breach. Furthermore, Data Processor shall assist Data Controller in ensuring compliance with Data Controller's obligations (i) to document any personal data breach, (ii) to notify the applicable supervisory authorit(y/ies) of any personal data breach, and (iii) to communicate such personal data breaches to the applicable data subjects in accordance with Articles 33 and 34 of the General Data Protection Regulation.

5. Sub-processing

5.1 By signing this Data Processing Agreement, Data Controller agrees that Data Processor may engage Sub-Contractors to assist in providing the Services. The list of sub-contractors currently engaged in processing personal data (hereinafter referred to as Sub-Processors) and the countries and facilities in which the personal data is processed, is enclosed as schedule 2 to this Data Processing Agreement.

Any additions and/or changes to the list will be notified to Data Controller via email. Notification shall be given no less than thirty (30) calendar days before the contemplated sub-processing is put into effect. If Data Controller wishes to object to the sub-processing, Data Controller shall state so in writing within fourteen (14) calendar days of receiving the before mentioned notification. Data Controller's objection must be specific and justifiable. Absence of any objections from Data Controller shall be considered as a consent to the sub-processing.

5.2 Data Processor shall ensure that the sub-processing is lawful and that any and all Sub-Processors undertake and are subject to the same terms and obligations as Data Processor as set out herein.

5.3 Data Processor warrants the legality of its Sub-Processors' processing of personal data. Data Processor shall remain responsible for all acts and omissions of its Sub-Processors, and the acts and omissions of those employed or engaged by Sub-Processors, as if such acts and omissions were performed by Data Processor itself.

6. Transfers of personal data to a third country

By signing this Data Processing Agreement, Data Controller accepts that Data Processor may transfer personal data to a third country, i.e. a country outside the EEA. Data Processor will be required to ensure that such transfer is at all times lawful, including i.e. that there is an adequate level of protection of the transfer of the personal data. Please also see Schedule 2, personal data is only transferred to a third country in connection with support, not as part of the normal processing.

7. Data processor's general obligations

7.1 Data Processor shall apply and comply with the Data Protection Legislation and shall not perform its obligations under the Master Agreement and the Data Processing Agreement in such a way as to cause Data Controller to breach any of its obligations under applicable Data Protection Legislation.

7.2 Data Processor must assist Data Controller in ensuring compliance with any of Data Controller's obligations pursuant to the Data Protection Legislation, including for instance obligations pursuant to Article 35 (Data protection impact assessment) and Article 36 (Prior consultation) of the General Data Protection Regulation. Data Processor is entitled to receive separate compensation regarding such assistance and the specific compensation will be agreed upon separately.

8. Liability

8.1 Data Processor shall only be liable for the damage caused by processing of personal data where Data Processor has not complied with obligations of the Data Protection Legislation that are specifically directed to data processors or where Data Processor has acted outside or contrary to lawful instructions of Data Controller. Data Processor's total liability towards Data Controller arising from breach of this Data Processing Agreement cannot exceed more than the total amount paid the Data Controller to Data Processor under the Agreement for the last twelve (12) months.

9. Termination

9.1 This Data Processing Agreement shall automatically terminate upon any termination or expiration of the Master Agreement.

9.2 The Parties agree that at the termination or expiry of the Master Agreement and/or the Data Processing Agreement, Data Processor shall, at the choice of Data Controller, (i) return all data processed under the Master Agreement and/or the data Processing Agreement and any copies thereof to Data Controller, or (ii) delete all data processed under the Master Agreement and the Data Processing Agreement and certify to Data Controller that this has been done, including for avoidance of doubt delete such data from any computer, server, and/or any other storage device or media, unless European Union and/or member state law requires storage of such personal data.

9.3 Notwithstanding clause 9.1 Data Processor will retain all personal processed under this Data Processing Agreement for 30 days after the termination of the Master Agreement. This “retention” will ensure that Data Controller's access to the personal data can be re-established after any conceivable targeted attack against the Data Controller's primary data and backup data. After expiration of the 30 days retention period, Data Processor will delete all records of Data Controller's personal data without undue delay.

10. Jurisdiction and choice of law

This Data Processing Agreement shall be governed by Danish law. Any disputes arising out of or in connection with the provisions of this Data Processing Agreement shall be settled by the Copenhagen City Court as the agreed venue.

Annex I

CATEGORIES OF DATA SUBJECTS, TYPES OF PERSONAL DATA AND PROCESSING ACTIVITIES AS WELL AS SECURITY MEASURES CARRIED OUT BY DATA PROCESSOR

This Schedule forms an integral part of the Data Processing Agreement and must be filled in by the Parties.

1. CATEGORY OF DATA SUBJECTS AND TYPES OF PERSONAL DATA

Schematic overview of categories of data subjects and types of personal data processed

Category of data subjects:
Data Controller's employees

Ordinary categories of personal data, including but not limited to, name, email address and telephone number.

 

 

Special categories of personal data (tick box):

Racial origin

Ethnic origin

Political opinions

Religious belief

Philosophical belief

Trade union membership

Genetic data

Biometric data for the purpose of uniquely identifying natural person

Data concerning health

Data concerning sex life

Data concerning sexual orientation

CPR (civil registration number)

Personal data relating to criminal convictions and offence

 

2. PROCESSING ACTIVITIES

The definition of processing in the General Data Protection Regulation:

"Processing" means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

The personal data will for instance be subject to the following processing activities:

collection, structuring, storage, adaptation or alteration, retrieval, use, disclosure by transmission, or otherwise making available, alignment or combination, restriction, erasure or destruction.

3. SECURITY MEASURES

Processing by Data Processor will be subject to the following security measures:

  • Data Processor must ensure that the employees of Data Processor engaged in the processing of personal data are bound by a duty of confidentiality. Only employees authorised to access Data Controller's personal data may access such data.
  • Data Processor must ensure that the employees of Data Processor receive adequate training in and instructions on data protection.
  • Data Processor must impose adequate restrictions on physical access.
  • Data Processor must ensure that access to personal data is restricted to employees and, if relevant, to suppliers having a work-related need for access. Access rights will be subject to prior approval from Data Processor and must be withdrawn immediately once the individual in question no longer satisfies the criteria for such access.
  • Access rights will be subject to regular review.
  • Data Processor must apply suitable authentication mechanisms such as access codes, etc., and such mechanisms must as a minimum satisfy the requirements considered to be adequate/prudent within the relevant area. This applies e.g. to the length and composition of passwords.
  • Data Processor must apply adequate technical measures to limit the risk of unauthorised access and abuse of personal data. Such measures must basically include firewall, anti-virus software, and malware protection. Data Processor must implement formal procedures to ensure that the security systems are updated.
  • Data Processor must use encryption or similar measures to the extent required by the Data Protection Legislation.
  • Any tests must be carried out in a separate environment.
  • Data Processor must implement procedures for the handling of security breaches.
  • Data Processor must ensure that personal data are erased before equipment is disposed of or passed on to a third party.]
Annex II

LIST OF SUB-PROCESSORS AND LOCATION(S) FOR PROCESSING OF PERSONAL DATA

This Schedule forms an integral part of the Data Processing Agreement and must be filled in by the Parties.

1. SUB-PROCESSOR(S)

Data Processor is entitled to use the following Sub-Processors:

Name Address Specifications of the processing of personal data The processing of data takes place on the following location(s)
Amazon Web Services, Inc. 410 Terry Ave North, Seattle, WA

IT infrastructure incl. Storage.

Amazon Web Services does not access or use data or content for any purpose. Data is only stored in Ireland, and not in the US. Amazon will not move or replicate the Data-controllers content outside Ireland.

EU (Ireland)

Any data transfer relies on Standard Contractual Clauses (SCC).

Atlassian Pty Ltd.

Level 6, 341 George Street, Sydney, NSW 2000. Australia

Support Process.

As a part of our support process, Atlassian is used if an administrator writes in for support and there is a need for Data-Processor’s development department to resolve the matter in question, after which it is connected to JIRA.

US/EU/AU

Data Transfers from Europe to the US, Atlassian adheres to Standard Contractual Clauses (SCC) to transfer data from the EEA and UK to the US. Atlassian follows the EU GDPR-rules.

Microsoft – Office365

1 Microsoft Way, Redmond, WA 98052 Support and customer relationship, as to handel e-mails, meetings, or similar.

EU (Netherlands/Ireland)

Microsoft’s services adhere to Standard Contractual Clauses (SCC). Data-Processor is located EU and so is the data related Microsoft.
Salesforce.com Inc. The Landmark at One Market, Suite 300, San Francisco, CA 94105 Support and customer relationship (CSM system).

EU (Germany/France)

Salesforce’s services adhere to pursuant to the European Commission’s Standard Contractual Clauses (SCC) and the Processor Binding Corporate Rules (BCR).  
Wrike, Inc. 10 Almaden Blvd. Ste 1000, San Jose, CA 95113

Project Management.

Any upload to Wrike is handled manually by the Data-Processor’s employee based on customer request

EU (Netherlands)

Wrike’s services pursuant to the European Commission’s Standard Contractual Clauses (SCC).
Blendr NV

Grauwpoort 1, 9000 Ghent, Belgium

Integrations.

Blendr does not access or use your content for any purpose. Data is only accessible in Belgium, and not in the US. Blendr will not move or replicate your content outside Belgium.

EU (Belgium)

Blendr has ISO 27001 certification and meets all internal standards in information security.
Intercom

San Francisco (HQ), CA United States
KPMG Building, 55 2nd St 4th floor, San Francisco

Support process.

When an administrator writes to our help enter, data from the administrators are processed.  

EU (Ireland)

Data is only handled in Ireland, and when Data-Processor refer to Intercom it is, Intercom R&D Unlimited Company, a company registered in Ireland. Intercom relies on Standard Contractual Clauses (SCC).
Productboard

San Francisco (HQ), CA United States 612 Howard St, San Francisco

Support process.

When an administrator writes an e-mail or Intercom, new feature requests are handled in Productboard.

US (San Francisco)

Productboard complies with the GDPR and EU Data Protection laws in general. To allow transfers of personal data from EU member counties; the Standard Contractual Clause (SSC) have been incorporated.
HubSpot 25 First Street, 2nd Floor, Cambridge, MA 02141, United States.

Support and customer relationship.

HubSpot is a CSM system used by the Data-Processor to communicate via Newsletter, among other things. It can, for example, be a new feature.

US (Cambridge)

HubSpot’s services adheres to pursuant to the European Commission’s Standard Contractual Clauses (SCC).